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Applying for and approving holidays and absences

Support › Absences

In short

There are two ways. Through Timekeeping → Absences Absence is considered immediate without prior approval. Through the menu Absences The employee submits a request, which is approved by a supervisor or admin. The Leave menu is part of the Planning Tool extension.

Here’s how it works

  1. ApplyAbsences → My ViewClick on the day in the annual calendar. In the «Absence request» window, enter the absence, date, time and comment and save it.
  2. AuthorizeAbsences → Applications: mark one or more requests (one line per day), then «Accept» or «Reject».
  3. Keep an overviewIn the «Overall Overview» you can see all employees: «Confirmed» (green), «Open for confirmation» (orange) and «Rejected» (red).
  4. Direct capture (without application)Timekeeping → AbsencesSelect date from/to, user and absence, e.g. holidays or sick leave, and enter the number of hours per day. With «Fill in entire workweek like first day», the first day counts for the entire week. The absence appears immediately as «Confirmed».
Tip: Who is allowed to approve, you put under Extensions → Planning tool → Details → Settings → Authorization Fixed: Role «Supervisor» or «Admin». From there, you can also enable the «Absences» menu per person.

Common problems

Check his role under Extensions → Planning tool → Details → Settings → Authorization. She must be a «supervisor» or a «admin».

They were conveyed via Timekeeping → Absences captured. For an absence request, use the menu "Absences".

For that, the «Time recording of other absences» right is needed: Settings → Employees → Name → Permissions.

Either the planning tool is not active or the «Absences» switch is off for this person (see tip for more information). Unlock expansions.

Video instruction

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Time recordingTime capture: hours, from-to or timer→First stepsAuthorizations are issued to employees→ExtensionsActivate extensions and unlock them for employees→Hours & ReportsSet holiday hours, holidays, and vacation allowances→

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