Handover invoices to Bexio or Exxas

In short

With the Bexio or Exxas interface extension, you export invoices directly to your accounting system: Open invoice → Action menu → «Export». The invoice address requires a customer number. Only one accounting provider is active per license.

Here’s how it works

  1. ConnectBexio: Extensions → Bexio interface → Settings, store API tokens and check the connection. Exxas: Extensions → Exxas interface → Settings, Log in with your Exxas email and password (with MFA using the app password) or insert an API key.
  2. Enter customer numberEvery billing address needs a customer number. In Bexio, it corresponds to the contact number in Bexio; the automatic customer numbering in Bexio should be turned off. If the contact is not yet available, it will be created.
  3. ExportingIndividually: Invoice → Action Menu → «Export». Multiple: in Documents Mark invoices as «selected for export» (up to 200 at once). The result is shown in the export report.
  4. Balance paymentsForestControl updates the payment status hourly and displays «Recharged», «Partly charged», «Payment received» or «Cancelled». Manually set due dates are never overwritten.
Tip: Account plans, VAT rates and bank accounts are protected from being written over by accounting. After changes there: Settings → Financial Accounting → «Synchronize».

Common problems

The export report tells exactly what is missing, e.g. the customer number. You can find all connection attempts with an error message under Extensions → Bexio or Exxas interface → History. With Exxas Free Tier, there is a limit of 500 API calls per day.

Invoice → Action menu → «Accounting export» → export again. The receipt is overwritten; the receipt number remains the same.

No, only one accounting provider is active per license.

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